To avoid the risk of breach, many business leaders opt for electronic management of their physical keys. In fact, this approach enhances not only the security of the keys, but also the performance associated with the business processes in which these keys are used.
Technological advances led to the Fourth Industrial Revolution, or Industry 4.0. Digitization is actually one of the most important changes that different companies implement to improve their efficiency. It also encouraged the development of electronic key management systems.
Electronic key management system: what is it?
Represents the electronic management system The best way to manage keys. It makes it possible to secure the latter when not in use and prevent any unauthorized access to unauthorized persons. In addition, this solution effectively protects against key theft and loss. In fact, all of them contain an electronic chip that can be recognized using RFID (Radio Frequency Identification) technology.
In addition, this program provides the possibility Controlling its use with LCD screens For a visual guide to each major activity. Without an RFID card or PIN code, a key in an electronic management system is not accessible. At the end of each use, the timestamp records the transaction and the information is stored for reference in the control logic.
Who is electronic key management for?
In general, electronic key management systems have their place In high security environments. Structures that want to have greater visibility and better control of their switches are also concerned. These include hotels, gambling halls, large commercial property management companies and even those that involve law enforcement. These entities should already be able to see who has these keys, where they are located and when users will return them.
In this case, they can use industry professionals, as recommended by Traka, to fully control the use of keys for any physical asset or object. This may particularly relate to buildings, facilities and equipment.
System electronic Key management: how effective is it?
Although digitization is becoming a reality, keys or access cards are still essential. With electronic key management systems, only Authorized persons can access the site. Note, however, that they can only access what is within their purview. But how do you make sure?
In fact, an electronic management system in its simplest form consists of an electronic locker, a locking mechanism, and a tracking system. In addition, depending on the needs of the business, A large number of options can be combined To customize the solution and protect the assets. This method ensures that the keys do not fall into the wrong hands or be used fraudulently, thus making them tamper-proof.
asset management treasury
The asset management system can include modular vaults. This solution ensures protection of keys as well as cash reserves, employee badges, important documents and electronic equipment. This system has an additional advantage: it includes a Automatic registration of dragged items Safes are returned or used.
access control software
For installations that are part of the network, management software can be seamlessly integrated into the system. In fact, access to the system can be controlled from any laptop connected to the network. he is Keeps track of all changes made at the company level, allowing for effective and up-to-date control.
Electronic management system: advantages
Some companies prefer not to create an electronic management system, because it requires a certain investment. However, you should know that these expenses are quickly recovered byContinuous improvement of safety and productivity. Then discover the advantages of adopting this system.
increase security
If the physical keys secure the facility doors, a electronic access control software It can be improved. In fact, the latter allows only authorized users to access the service. In addition, it is possible to create customizable access groups and levels to ensure a Better control of high security switches. To prevent unauthorized access attempts, the system permanently saves the entry and then sends an email notification.
Adding RFID tracking to offline physical keys turns them into sources for generating valuable business data. In other words, the keys become “connected objects”. Electronic tagging also makes it possible to monitor the keys in real time anytime and anywhere.
Reduce direct and indirect costs
When an employee loses a key, you have to pay to replace it. If it is a widely used key, the fee will increase quickly. In the case of a master key or subkey, consider Return the key From each relevant door, lock or cabinet.
However, there are often more indirect costs. For example, if a lost key cannot be recovered immediately, the company usually spends quite a bit of work to find it. This valuable time is not spent on productive work.
Better fleet management in general
Keys are an element essential for vehicles. Using an electronic management system, it becomes possible to check the identity of drivers, their departure time and the comments they make on vehicles. It also allows you to grant alternate permissions to better distribute wear and tear across your fleet.
This monitoring is especially practical when the vehicle is equipped with a new electronic component. Drivers can log mileage and back-and-forth maintenance issues. As for the official, he can Compare that mileage to the disconnection time. All of this information is combined into detailed reports that are available with a few clicks on the management dashboard.